TERMS AND CONDITIONS FOR THE PROVISION OF CEREMONIES FOR LOVE – Weddings, Vow renewals, Commitment ceremonies, Civil partnerships

Who you are contracting with

By paying a booking fee you are accepting the following Terms & Conditions and you are entering into a formal contract with Rev Monika Strell, Interfaith Minister & Celebrant. I hold ceremonies for those of all faiths, and none, in accordance with the OneSpirit Interfaith Foundation Code of Ethics.

My authorisation to hold legal marriage and civil partnership ceremonies in Scotland

I am nominated to National Records Scotland for holding legal ceremonies under the Belief Celebrant category by OneSpirit Interfaith Foundation

Inquiry Stage

When you inquire, if a date is confirmed, I will hold this date for seven days pending receipt of your completed booking form and booking fee (or the agreed full payment for bookings at short notice).

Booking

Bookings are accepted in good faith, based on the information provided, and are deemed to be accepted only when the booking fee is paid and the booking form is submitted. After receipt of the booking form, a confirmation will be issued that lists the date of the ceremony, the participants, the type of ceremony (legal wedding or any other type), and the agreed costs. The date for final payment will also be confirmed in writing. In the case of a change of date, or change of venue a revised or additional contract will be created, and additional costs may be incurred.

Booking Fee

For Couples:

A non-refundable booking fee of £100 is required to secure the booking for all ceremonies that are booked with at least 6 weeks notice.

Payment of the outstanding balance (agreed total fee minus booking fee)  is due 28 days prior to the ceremony. However, if the booking is made within 6 weeks of the ceremony, payment is required in full upon receipt of the completed booking form.

For Intermediaries (like wedding planners):

For bookings made 3 or more months before the date of the ceremony 50% of the agreed fee is payable at the time of booking, with the remaining 50% payable 28 days before the date of the ceremony. For bookings made with less than 3 months notice 100% is payable at the point of booking.  The standard cancellation rules apply.

Travel

All my travel costs regarding your ceremony are included in the total fees quoted and agreed by paying the booking fee. If the location of the ceremony changes between the confirmed booking and the date of the ceremony additional costs might be incurred, which will be agreed upon at the time of the amended booking.

Responsibilities

For legal weddings, the couple must submit all necessary paperwork to the relevant registry office within the deadlines set by National Records of Scotland. What is needed is outlined here: https://www.nrscotland.gov.uk/registration/i-want-to-get-married-in-scotland-how-do-i-go-about-it Where required couples are also fully responsible for obtaining a Marriage Visa. Standard cancellation fees apply if the couple is unable to obtain a visa for entry to the UK for the purpose of getting married.

It is the responsibility of the couple to collect the marriage schedule from the registrar and present it before the start of the ceremony. Without the marriage schedule being presented to me the legal ceremony can not proceed. It is the responsibility of the couple to return the signed marriage schedule to the registrar.

Rehearsals

In-person rehearsals are not included in the price. I may offer rehearsals in my home location (Lochinver area) at my discretion at no extra cost, in all other locations they will incur extra costs, including accommodation costs if required. I might not be able to consider requests for rehearsals made later than at the point of booking due to other commitments. 

Other service providers

Clients are required to share contact details for the venue, wedding planner and photographer so I can communicate with them directly.

Confidentiality

I respect the confidentiality of any bookings taken and do not share these with any third party. This does not include any other service providers involved in the wedding where names and contact details are shared with me.

Cancellation

The booking fee is non-refundable. Although I only request final payment 28 days before the ceremony (unless for bookings made with less than 6 weeks notice), a significant part of the work will have been completed (including conversations with couples via email, or meetings) and parts of the ceremony will have already been created at this point. Therefore the following fees will be due despite the cancellation, according to this timeline and sliding scale:

  1. You cancel 12 weeks or more before the ceremony date – 0% of the total remaining fee 
  2. You cancel between 8 and 12 weeks before the ceremony date – 40% of the total remaining fee 
  3. Cancellation between 6 and 8 weeks before the ceremony date – 75% of the total remaining fee
  4. Cancellation between 4 and 6 weeks – 90% of the total remaining fee
  5. Cancellation less than 4 weeks before the ceremony date – 100% of the total remaining fee 

It is at my discretion to waive the cancellation fees in special circumstances.

Change of date

Should you wish to change the date of your ceremony, I will endeavor to agree on a new date with you. If no new date cannot be found the cancellation rates above apply.

Change of location

Changes of location, between the time of booking and the date of the ceremony, are by mutual agreement only. Extra costs for travel and accommodation might be incurred and must be mutually agreed upon before a formal amendment of the contract can be made.

The client accepts that legal weddings are tied to the location listed in the marriage application forms and marriage schedule and cannot be changed unless for special circumstances (like extreme weather, and in these cases the change of location is at the discretion of the registrar and the new location must be in their ‘catchment area’.)

For outdoor ceremonies, I reserve the right to request a change of location for reasons of health & safety and I will take responsibility to discuss this request directly with the registrar.

If a couple wishes to change the location of an outdoor wedding to another outdoor location, or an indoor venue, for weather reasons and at short notice, this must be by mutual agreement and with the understanding that additional travel costs may be incurred. If it is not possible to reach an agreement the standard cancellation rates apply.

Fulfilment of Obligations

Every effort is made in good faith to fulfill the engagement. Still, responsibility cannot be accepted for lateness or non-arrival due to circumstances beyond my control, e.g. extreme weather conditions, accidents, road closures, industrial action, failure of public services or illness. In the event of illness, every effort will be made to provide a substitute OSIF Interfaith Minister and to pass on full details of the booking and planning documentation for the event. 

Provision of food or drinks for rituals

Any wine/mead/food/drink used during ceremonies, for rituals and symbolic gestures, is to be supplied by clients.

Provision of items for rituals and symbols

I am able to provide a quaich and a broom if this is agreed beforehand. Handfasting materials, sand or candles for unity rituals need to be provided by the clients.

Seeking approval from venues (including churches)

It is the responsibility of the clients to seek and gain approval from their venue for:

  • An Interfaith Minister being allowed to hold a ceremony in a church building (please ensure the church/resident minister/church council is aware that I am an Interfaith Minister and not a minister of a member church of the World Council of Churches (www.oikoumene.org/member-churches) or the Roman Catholic Church
  • The use of candles and sand for unity ceremonies 

I request that couples share approval from the venue with me in writing.

Use of images

I reserve the right to use images taken on the day of the ceremony, at the venue, on my website and Social Media Channels – but only IF these images do not include people. 

For the use of images including the couple and guests I will seek written approval from the couple via email after the ceremony.

GDPR Consent

As part of providing the agreed service to you I collect, process, keep and store  personal data, and  make contact, via email, text message, telephone or post, in line with UK GDPR legislation. 

You have the right to access the information you provide; update and correct mistakes and you have the right to ask me to delete your information. I keep electronic copies of actual ceremonies and email correspondence between us in a secure folder within Google Drive, for future reference and for my own personal tax purposes.

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